Policies and Procedures

Text Size: A A A

Contrast: On/ Off

Ottawa Catholic Schools - Policies & Procedures

Section A - General Policies & Procedures

A-1 | General
A-2 | Communications
A-3 | Finance

Section D - Human Resources

D-1 | General
D-2 | Non-Affiliated Staff
D-3 | Security & Safety
D-4 | Teaching Staff
.

Section B - Educational Programs

B-1 | General
B-2 | Curriculum
B-3 | Programs

Section E - Planning & Facilities

Section C - Finance & Administration

C-1 | General
C-2 | Internet Technology
.

Section F - School Operations

F-1 | General
F-2 | Communications
F-3 | Programs
F-4 | Security & Safety
.

SECTION A. General Policies & Procedures

Sub-Section A-1. General

Section A-1.1 | Access to School Facilities by Municipal Election Candidates/School Board Trustees
Section A-1.2 | Audit Committee
Section A-1.3 | Board Information
Section A-1.4 | Board Meetings Electronic Participation
Section A-1.5 | Board Membership in Ontario Catholic School Trustees' Association
Section A-1.6 | Code of Conduct for Trustees
Section A-1.7 | Distribution of Anonymous Material
Section A-1.8 | Freedom of Information and Protection of Privacy
Section A-1.9 | Naming of Schools and Board Facilities
Section A-1.10 | Official Name of the Board
Section A-1.11 | Policy Statements and Board Decisions
Section A-1.12 | Procedural By-Laws
Section A-1.13 | Records Management
Section A-1.14 | Review of Organizational Structure
Section A-1.15 | Special Education Advisory Committee (SEAC)
Section A-1.16 | Supervised Alternative Learning (S.A.L.)
Section A-1.17 | Trustee Support Services
Section A-1.18 | Use of Corporate Letterhead

Sub-Section A-2. Communications

Section A-2.1 | Advertising
Section A-2.2 | Advocacy
Section A-2.3 | Board Publications
Section A-2.4 | Communications Network - Trustees and Administration
Section A-2.5 | Complaints and Concerns
Section A-2.6 | Information to Trustees
Section A-2.7 | Media Relations
Section A-2.8 | Public Consultation

Sub-Section A-3. Finance

Section A-3.1 | Conferences, Conventions, Workshops and Seminars (Trustees)
Section A-3.2 | Honoraria
Section A-3.3 | Reimbursement for Local Travel Expenditures (Trustees)
Section A-3.4 | Reimbursement for expenditures incurred on Board Business - Per Diem Expenditure Guidelines 2012 (Appendix)

SECTION B. Educational Programs

Sub-section B-1. General

Section B-1.1 | Catholic Curriculum
Section B-1.2 | Community Resource People in the Classroom
Section B-1.2 | Copyright Policy
Section B-1.4 | Copyright/Curriculum Documents
Section B-1.5 | Environmental Education
Section B-1.6 | External Agencies
Section B-1.7 | Religious Education: Compulsory for Elementary and Secondary Students
Section B-1.8 | School Year Calendar
Section B-1.9 | Selection and Utilization of Textbooks
Section B-1.10 | Self-Identification Policy for Aboriginal Students
Section B-1.11 | Student Exchange

Sub-section B-2. Curriculum

Section B-2.1 | Catholic Curriculum Development

Sub-section B-3. Programs

Section B-3.1 | Attendance at Religious Services/Study of Religion for Students of Other Faith Traditions - Elementary and Secondary
Section B-3.2 | Catholic Curriculum - A.I.D.S. Education
Section B-3.3 | Catholic Curriculum - Family Life Programs
Section B-3.4 | Community Schools
Section B-3.5 | Continuing and Community Education

SECTION C. Finance and Administration

Sub-Section C-1. General

Section C-1.1 | Budget
Section C-1.2 | Corporate Credit Cards
Section C-1.3 | Disposal of Furniture and Equipment
Section C-1.4 | Expenditure of Board Capital Funds
Section C-1.5 | Financial Reporting
Section C-1.6 | Financing - Short Term Borrowing and Debenture Issues
Section C-1.7 | Hospitality
Section C-1.8 | Investments
Section C-1.9 | Levels of Authorization Required for the Expenditure of Board Operating Funds
Section C-1.10 | Petty Cash Fund
Section C-1.11 | Publication of Consolidated Financial Statements
Section C-1.12 | Purchasing
Section C-1.13 | Purchasing Cards
Section C-1.14 | Reimbursement for Expenditures Incurred on Board Business (Executive Staff)
Section C-1.15 | Reimbursement for Expenditures Incurred on Board Business (General)
Section C-1.16 | Reimbursement for Travel Expenditures (External Members of Statutory Board Committees)
Section C-1.17 | Reimbursement for expenditures incurred on Board Business - Per Diem Expenditure Guidelines 2012 (Appendix)
Section C-1.18 | Signing Officers of the Board
Section C-1.19 | Travel Advances (General)

Sub-Section C-2. Internet Technology

Section C-2.1 | Acceptable Use of Information Technology Resources
Section C-2.2 | Acquisition and Disposal of Technology Assets
Section C-2.3 | Electronic Social Media
Section C-2.4 | Network Administration
Section C-2.5 | Privacy of Information Technology Resources
Section C-2.6 | Property Damage or Theft (Technology)
Section C-2.7 | User Access to Electronic Communication

SECTION D. Human Resources

Sub-Section D-1. General

Section D-1.1 | Appeal Procedure - Non-Affiliated Staff
Section D-1.2 | Catholicity of Teaching Personnel(Regular Day School and Occasional Teachers)
Section D-1.3 | Criminal Reference Checks, Police Records Check for the Vulnerable Sector, and Offence Declarations
Section D-1.4 | Death Benefits - Employees
Section D-1.5 | Discipline, Suspension and Dismissal - All Staff
Section D-1.6 | Educational Assistants
Section D-1.7 | Employee Benefits - General
Section D-1.8 | Employment Accessibility for Persons with Disabilities
Section D-1.9 | Hiring and Terms for Coordinators and Consultants
Section D-1.10 | Hiring Authority and Reporting
Section D-1.11 | Human Immunodeficiency Virus (HIV), Hepatitis B, Hepatitis C: Safety Precautions Blood Body Fluids
Section D-1.12 | Job Evaluation and Classification Appeal
Section D-1.13 | Leave Without Pay - Continuation of Employee Benefits
Section D-1.14 | Loan of Services/Secondment
Section D-1.15 | Participation at Cursillo or Marriage Encounter Programs
Section D-1.16 | Pregnancy and Parental/Adoption Leave - Payment For Employee Benefits
Section D-1.17 | Recruitment and Selection of Employees
Section D-1.18 | Reporting for Duty during Inclement Weather
Section D-1.19 | Staff Performance Appraisals
Section D-1.20 | Tuberculosis Examination
Section D-1.21 | Unauthorized Long-Term Leave - Termination of Employees

Sub-Section D-2. Non-Affiliated Staff

Section D-2.1 | Chaplaincy Leaders
Section D-2.2 | Non-Affiliated Staff Representation and Consultation

Sub-Section D-3. Security & Safety

Section D-3.1 | Employee Workplace Injuries
Section D-3.2 | First Aid - Administration
Section D-3.3 | First Aid - Training
Section D-3.4 | Occupational Health and Safety
Section D-3.5 | Workplace Harassment
Section D-3.6 | Workplace Harassment Support Document (Appendix)
Section D-3.7 | Workplace Violence
Section D-3.8 | Workplace Violence Support Document (Appendix)

Sub-Section D-4. Teaching Staff

Section D-4.1 | Teacher-Designate
Section D-4.2 | Transfer of Principals and Vice-Principals

SECTION E. Planning and Facilities

Sub-Section E-1. General

Section E-1.1 | Facility Partnership
Section E-1.2 | School Accommodation Review
Section E-1.3 | General ARC Meeting Schedule (Appendix A)
Section E-1.4 | Elementary - Value to the Board, Community, Student & Economy (Appendix B)
Section E-1.5 | Elementary - Alternative Value to the Board, Community, Student & Economy (Appendix C)
Section E-1.6 | Ministry Administrative Review (Appendix D)
Section E-1.7 | Secondary - Value to the Board, Community, Student & Economy (Appendix E)
Section E-1.8 | Secondary - Alternative Value to the Board, Community, Student & Economy (Appendix F)
Section E-1.9 | Pupil Accommodation Review Guideline (Appendix)

Sub-Section E-2. Capital Projects

Section E-2.1 | Appointment of Consulting and Professional Services: Architects-Engineers
Section E-2.2 | Approvals: Change Orders - New Schools, Major Additions or Alterations
Section E-2.3 | Construction Tendering: New Schools, Major Additions and Alterations
Section E-2.4 | Furniture and Equipment Allowance
Section E-2.5 | Official Acceptance of Construction Projects: New Schools, Additions and Major Alterations

Sub-Section E-3. Maintenance & Operations

Section E-3.1 | Drinking Water Systems
Section E-3.2 | Facility Maintenance: Programs and Requests
Section E-3.3 | School Sports Fields and Grounds Care
Section E-3.4 | Snow Plowing/Removal and Abrasive Spreading Services on School Board Property

Sub-Section E-4. Planning

Section E-4.1 | Appraisal Reports
Section E-4.2 | Boundary Changes
Section E-4.3 | Chapels in Catholic Schools
Section E-4.4 | Child Care Centre Occupancy Agreements
Section E-4.5 | Easements Across Board Property
Section E-4.6 | Facility Renewal - Schools
Section E-4.7 | Fencing at School Sites
Section E-4.8 | Pupil Accommodation; New Catholic Schools/Major Additions and Alterations
Section E-4.9 | School Site Acquisition
Section E-4.10 | School Site Reservation - Planning Process - Catholic Schools

Sub-Section E-5. Property

Section E-5.1 | Alternative Arrangements for School Facilities - Education Development Charges
Section E-5.2 | Contract Signing - Construction/Property
Section E-5.3 | Disposal of Surplus Property and/or Buildings
Section E-5.4 | Education Development Charges By-Law
Section E-5.5 | Energy Management
Section E-5.6 | Lease of Surplus Space
Section E-5.7 | Physical Changes to School Facilities
Section E-5.8 | Program and Non-Program Related Equipment and/or Appliance Installation
Section E-5.9 | Lease of Surplus Space
Section E-5.10 | Review of Operating Budget for Education Development Charge Purposes
Section E-5,11 | School and Board Parking Facilities: Construction, Monitoring, Authorized Use, Rental
Section E-5.12 | School Yard Improvement/Play Structure Project
Section E-5.13 | Skating Rinks

SECTION F. School Operations

Sub-Section F-1. General

Section F-1.1 | Accessibility Policy
Section F-1.2 | Accessibility Standards for Customer Service
Section F-1.3 | Admission of Students Without the Payment of Fees
Section F-1.4 | Admissions (General)
Section F-1.5 | Cancellation of Transportation
Section F-1.6 | Communicable Diseases
Section F-1.7 | Equity and Inclusive Schools
Section F-1.8 | Flags
Section F-1.9 | Graduation Ceremonies in Secondary Schools
Section F-1.10 | Official Opening of New School or Major Addition
Section F-1.11 | Official Opening of New School - Blessing of a New School Resource Package (Appendix)
Section F-1.12 | Ottawa Student Transportation Authority
Section F-1.13 | Partnership, Sponsorship and Donations
Section F-1.14 | Partnership, Sponsorship and Donations - Evaluation Form (Appendix)
Section F-1.15 | Partnership, Sponsorship and Donations - Ethical Guidelines Survey (Appendix)
Section F-1.16 | Pediculosis (Head Lice)
Section F-1.17 | Photographers
Section F-1.18 | Sale of Food and Beverages
Section F-1.19 | School Day
Section F-1.20 | School Generated Funds
Section F-1.21 | Schools - Anniversaries
Section F-1.22 | Standards of Equipment
Section F-1.23 | Student Illness
Section F-1.24 | Students Attending Schools Outside Regular School Boundary (But Within the Jurisdiction of the Board) Elementary and Secondary
Section F-1.25 | Students Residing Outside the Jurisdiction of the Board (But Within Ontario)

Sub-Section F-2. Communications

Section F-2.1 | Advertising and Distribution of Materials to Schools
Section F-2.2 | Catholic School Councils
Section F-2.3 | Distribution of Parent Association Materials Through Schools
Section F-2.4 | Fund Raising by Catholic School Councils
Section F-2.5 | Fund Raising in Schools
Section F-2.6 | Program Materials
Section F-2.7 | Requests for Information from Catholic Parishes
Section F-2.8 | Requests for Information from Catholic School Councils
Section F-2.9 | Research Initiated by External Agencies

Sub-Section F-3. Programs

Section F-3.1 | Assessment, Evaluation and Reporting
Section F-3.2 | Classroom Instructional Supplies/Resources (Elementary)
Section F-3.3 | Fees for Learning Materials & Activities
Section F-3.4 | Home Instruction
Section F-3.5 | Home Schooling
Section F-3.6 | Visiting Students

Sub-Section F-4. Security & Safety

Section F-4.1 | Administering Medication
Section F-4.2 | Anaphylaxis: Students with Life-Threatening Allergies
Section F-4.3 | Anaphylaxis: Students with Life-Threatening Allergies - Support Document (Appendix)
Section F-4.4 | Anaphylaxis: Students with Life-Threatening Allergies - OSTA Transportation Form (Appendix)
Section F-4.5 | Animals on School Property
Section F-4.6 | Building Security: Control Systems
Section F-4.7 | Catholic Education Centre - Lockdown Protocol
Section F-4.8 | Christmas Trees
Section F-4.9 | Community Use of School Facilities
Section F-4.10 | Emergency Planning and Response
Section F-4.11 | Emergency Telephone Calls - After Hours
Section F-4.12 | Field Trips and Excursions
Section F-4.13 | Inspection of Gymnasia, Playground Equipment, Science and Technology Laboratories and Auditoria
Section F-4.14 | Involvement of Community-Based Professionals
Section F-4.15 | Involvement of Community-Based Professionals - Conditions of Access (Appendix)
Section F-4.16 | Parental Access to Children at School
Section F-4.17 | Parental Access to Student Information
Section F-4.18 | Psychological Reports
Section F-4.19 | Reporting Cases of Suspected Child Abuse
Section F-4.20 | Safe Arrivals (Elementary and Secondary)

Section F-4.21 | Safe Schools Code of Conduct - Appeal of Student Expulsion

Section F-4.22 | Safe Schools Code of Conduct - Appeal of Student Suspensions

Section F-4.23 | Safe Schools Code of Conduct - Assault: Physical and Sexual/Fighting

Section F-4.24 | Safe Schools Code of Conduct - Bomb Threats and Suspicious Packages

Section F-4.25 | Safe Schools Code of Conduct - Bullying Prevention and Intervention

Section F-4.26 | Safe Schools Code of Conduct - General Policy

Section F-4.27 | Safe Schools Code of Conduct - Incidents Involving Fire.

Section F-4.28 | Safe Schools Code of Conduct - Incidents Involving Students Toward Staff

Section F-4.29 | Safe Schools Code of Conduct - Intimidation, Harassment, Sexual Harassment, Threats

Section F-4.30 | Safe Schools Code of Conduct - Lockdown Protocol

Section F-4.31 | Safe Schools Code of Conduct - Progressive Discipline

Section F-4.32 | Safe Schools Code of Conduct - Re-Entry for Expelled Students

Section F-4.33 | Safe Schools Code of Conduct - Respect for the Learning Environment

Section F-4.34 | Safe Schools Code of Conduct - Secure Schools Protocol

Section F-4.35 | Safe Schools Code of Conduct - Student Behaviour: Co-Curricular Events

Section F-4.36 | Safe Schools Code of Conduct - Student Dress Code/Formal Dress Code/Uniform

Section F-4.37 | Safe Schools Code of Conduct - Student Expulsions

Section F-4.38 | Safe Schools Code of Conduct - Student Suspensions

Section F-4.39 | Safe Schools Code of Conduct - Substance Abuse

Section F-4.40 | Safe Schools Code of Conduct - Trespassing/Access to School Property

Section F-4.41 | Safe Schools Code of Conduct - Vandalism/Theft/Extortion/Robbery/Gambling

Section F-4.42 | Safe Schools Code of Conduct - Weapons

Section F-4.43 | Safe Schools Code of Conduct - Opening or Closing Exercises

Section F-4.44 | Safety Patrols
Section F-4.45 | Smoking on School Property
Section F-4.46 | Student and Visitor Injury Reporting
Section F-4.47 | Student Bus Monitors
Section F-4.48 | Supervision in Schools
Section F-4.49 | Theft and Vandalism
Section F-4.50 | Unauthorized access to Board Facilities, Schools and Sites
Section F-4.51 | Video Surveillance
Section F-4.52 | Visitors to Schools
Section F-4.53 | Voluntary Student Accident Insurance
Section F-4.54 | Websites

The Ottawa Catholic School Board Cares

Department staff at our main Board office in Nepean have adopted several environmentally-consicous practices, including the Lug-A-Mug principle, printing on both sides of each page, and recycling all paper products that do not need to be shredded. Employees have become accustomed to turning off the lights in rooms that are not being used, including washrooms, and always turn off their computers at the end of each day.

Ottawa Catholic School Board | Inspired education. Inspiring students.
Phone: (613) 224-2222 | Fax: 613-224-5063 | This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

570 West Hunt Club Road Nepean, Ontario K2G 3R4
Contact Us | Sitemap | Terms of Use | Privacy | Website Questions? Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
Copyright @ 2013 This website has been optimized for all browsers and handheld devices, but is best viewed in Google Chrome.