POLICIES AND PROCEDURES

Click on the following Section or Sub-section re-direct links, where policies are listed in alphabetical order within each sub-section. Helpful Search Hint: If you press Ctrl+F on your computer keyboard, and type in a keyword in the Find box, you can skip directly to the applicable policy.  Please note that Adobe Reader is required to view these files. Click here for free download >> 

Section	Sub-Section
A - General	A-1 General, A-2 Communications, A-3 Finance
B - Educational Programs	B-1 General, B-2 Curriculum, B-3 Programs
C - Finance and Administration	C-1 General, C-2 Internet Technology
D - Human Resources	D-1 General, D-2 Non-Affiliated Staff, D-3 Security & Safety, D-4 Teaching Staff
E - Planning and Facilities	E-1 General, E-2 Capital Projects, E-3 Maintenance & Operations, E-4 Planning, E-5 Property
F - School Operations	F-1 General, F-2 Communications, F-3 Programs, F-4 Security & Safety

SECTION A. General

Sub-Section A-1. General 

 Access to School Facilities by Municipal Election Candidates/School Board Trustees
 Annual Report / Annual Review
 Board Information
 Board Meetings Electronic Participation
 Board Membership in Ontario Catholic School Trustees' Association
 Board's Strategic Plan
 Code of Conduct for Trustees New! 
 Distribution of Anonymous Material
 Freedom of Information and Protection of Privacy
 Naming of Schools and Board Facilities
 Nomination of Non-Board Members to Public Library Board
 Official Name of the Board
 Policy Statements and Board Decisions
 Procedural By-Laws
 Records Management  
 Review of Organizational Structure
 Special Education Advisory Committee (SEAC)
 Supervised Alternative Learning for Excused Pupils (S.A.L.E.P.)
 Trustee Support Services
 Use of Corporate Letterhead

Sub-Section A-2. Communications

 Advertising
 Advocacy
 Board Publications
 Communications Network - Trustees and Administration
 Complaints and Concerns
 Information to Trustees
 Media Relations
 Public Consultation

Sub-Section A-3. Finance

 Conferences, Conventions, Workshops and Seminars (Trustees)
 Honoraria
 Reimbursement for Local Travel Expenditures (Trustees)
 Reimbursement for expenditures incurred on Board Business - Per Diem Expenditure Guidelines 2010 (Appendix)

SECTION B. Educational Programs

Sub-section B-2. Curriculum 

 Catholic Curriculum Development

Sub-section B-3. Programs

 Attendance at Religious Services/Study of Religion for Students of Other Faith Traditions - Elementary and Secondary
 Catholic Curriculum - A.I.D.S. Education
 Catholic Curriculum - Family Life Programs
 Community Schools
 Continuing and Community Education

SECTION C. Finance and Administration

Sub-Section C-1. General

 Budget
 Corporate Credit Cards
 Disposal of Furniture and Equipment
 Expenditure of Board Capital Funds
 Financial Reporting
 Financing - Short Term Borrowing and Debenture Issues
 Hospitality
 Investments
 Levels of Authorization Required for the Expenditure of Board Operating Funds
 Petty Cash Fund
 Publication of Financial Statements
 Purchasing
 Purchasing Cards
 Reimbursement for Expenditures Incurred on Board Business (Executive Staff)
 Reimbursement for Expenditures Incurred on Board Business (General)
 Reimbursement for Travel Expenditures (External Members of Statutory Board Committees)
 Reimbursement for expenditures incurred on Board Business - Per Diem Expenditure Guidelines 2010 (Appendix)
 Signing Officers of the Board
 Travel Advances (General)

Sub-Section C-2. Internet Technology

 Acceptable Use of Internet Technology Resources
 Acquisition and Disposal of Technology Assets
 Computer and Internet Use
 Electronic Communication Access New! 
 Electronic Social Media New! 
 Network Administration
 Privacy of Information Technology Resources
 Property Damage or Theft (Technology)   

SECTION D. Human Resources

Sub-Section D-1. General

 Appeal Procedure - Non-Affiliated Staff
 Catholicity of Teaching Personnel(Regular Day School and Occasional Teachers)
 Criminal Reference Checks
 Death Benefits - Employees
 Discipline, Suspension and Dismissal - All Staff
 Educational Assistants
 Employee Benefits - General
 Hiring and Terms for Coordinators and Consultants
 Hiring Authority and Reporting
 Human Immunodeficiency Virus (HIV), Hepatitis B, Hepatitis C: Safety Precautions Blood Body Fluids
 Job Evaluation and Classification Appeal
 Leave Without Pay - Continuation of Employee Benefits
 Loan of Services/Secondment
 Participation at Cursillo or Marriage Encounter Programs
 Pregnancy and Parental/Adoption Leave - Payment For Employee Benefits
 Recruitment and Selection of Employees
 Reporting for Duty during Inclement Weather
 Staff Performance Appraisals
 Trustee Attendance at Interviews for Positions - Superintendents and Principals
 Tuberculosis Examination
 Unauthorized Long-Term Leave - Termination of Employees

Sub-Section D-2. Non-Affiliated Staff

 Chaplaincy Leaders
 Non-Affiliated Staff Representation and Consultation

Sub-Section D-3. Security & Safety

 Employee Workplace Injuries
 First Aid - Administration
 First Aid - Training
 Occupational Health and Safety
 Workplace Harassment New! 
 Workplace Harassment Support Document (Appendix)
 Workplace Violence New! 
 Workplace Violence Support Document (Appendix)

Sub-Section D-4. Teaching Staff

 Teacher-Designate
 Transfer of Principals and Vice-Principals

SECTION E. Planning and Facilities

Sub-Section E-2. Capital Projects

 Appointment of Consulting and Professional Services: Architects-Engineers
 Approvals: Change Orders - New Schools, Major Additions or Alterations
 Construction Tendering: New Schools, Major Additions and Alterations
 Furniture and Equipment Allowance
 Official Acceptance of Construction Projects: New Schools, Additions and Major Alterations

 Drinking Water Systems
 Facility Maintenance: Programs and Requests
 School Sports Fields and Grounds Care
 Snow Plowing/Removal and Abrasive Spreading Services on School Board Property

Sub-Section E-4. Planning

 Appraisal Reports
 Boundary Changes
 Chapels in Catholic Schools
 Child Care Centre Occupancy Agreements
 Easements Across Board Property
 Facility Renewal - Schools
 Fencing at School Sites
 Pupil Accommodation; New Catholic Schools/Major Additions and Alterations
 School Site Acquisition
 School Site Reservation - Planning Process - Catholic Schools

Sub-Section E-5. Property

 Alternative Arrangements for School Facilities - Education Development Charges
 Contract Signing - Construction/Property
 Disposal of Surplus Property and/or Buildings
 Education Development Charges By-Law
 Energy Management
 Lease of Surplus Space
 Physical Changes to School Facilities
 Program and Non-Program Related Equipment and/or Appliance Installation
 Lease of Surplus Space
 Review of Operating Budget for Education Development Charge Purposes
 School and Board Parking Facilities: Construction, Monitoring, Authorized Use, Rental
 School Yard Improvement/Play Structure Project
 Skating Rinks

 Accessibility Policy
 Accessibility Standards for Customer Service
 Admission of Students Without the Payment of Fees
 Admissions (General)
 Cancellation of Transportation
 Communicable Diseases
 Equity and Inclusive Schools New! 
 Flags
 Graduation Ceremonies in Secondary Schools
 Official Opening of New School or Major Addition
 Official Opening of New School - Blessing of a New School Resource Package (Appendix)
 Ottawa Student Transportation Authority
 Parent and Community Volunteers
 Partnership, Sponsorship and Donations
 Partnership, Sponsorship and Donations - Evaluation Form (Appendix)
 Partnership, Sponsorship and Donations - Ethical Guidelines Survey (Appendix)
 Pediculosis (Head Lice)
 Photographers
 Sale of Food and Beverages
 School Day
 School Generated Funds
 Schools - Anniversaries
 Standards of Equipment
 Student Illness
 Students Attending Schools Outside Regular School Boundary (But Within the Jurisdiction of the Board) Elementary and Secondary
 Students Residing Outside the Jurisdiction of the Board (But Within Ontario)
 Transportation
 Use of Furniture and Equipment by Outside Groups

Sub-Section F-2. Communications

 Advertising and Distribution of Materials to Schools
 Catholic School Councils
 Distribution of Parent Association Materials Through Schools
 Fund Raising by Catholic School Councils
 Fund Raising in Schools
 Program Materials
 Requests for Information from Catholic Parishes
 Requests for Information from Catholic School Councils
 Research Initiated by External Agencies

 Classroom Instructional Supplies/Resources (Elementary)
 Home Instruction
 Home Schooling
 Planning, Assessment, Evaluation and Reporting
 Student Fees
 Visiting Students

Sub-Section F-4. Security & Safety

 Administering Medication
 Alcoholic Beverages in Schools
 Anaphylaxis: Students with Life-Threatening Allergies
 Anaphylaxis: Students with Life-Threatening Allergies - Support Document (Appendix) 
 Anaphylaxis: Students with Life-Threatening Allergies - OSTA Transportation Form (Appendix) 
 Animals on School Property 
 Building Security: Control Systems
 Catholic Education Centre - Lockdown Protocol
 Catholic Education Centre - Lockdown Protocol - Procedure (Appendix)
 Catholic Education Centre - Lockdown Protocol - Placard (Appendix)
 Catholic Education Centre - Lockdown Protocol - Frequently Asked Questions (Appendix)
 Christmas Trees
 Community Use of School Facilities
 Emergency Planning and Response
 Emergency Telephone Calls - After Hours
 Field Trips
 Inspection of Gymnasia, Playground Equipment, Science and Technology Laboratories and Auditoria
 Involvement of Community-Based Professionals
 Involvement of Community-Based Professionals - Conditions of Access (Appendix)
 Parental Access to Children at School
 Parental Access to Student Information
 Psychological Reports
 Reporting Cases of Suspected Child Abuse
 Safe Arrivals (Elementary and Secondary)
 Safe Schools Code of Conduct - Appeal of Student Expulsion
 Safe Schools Code of Conduct - Assault: Physical and Sexual/Fighting
 Safe Schools Code of Conduct - Bomb Threats and Suspicious Packages
 Safe Schools Code of Conduct - Bullying Prevention and Intervention
 Safe Schools Code of Conduct - General Policy
 Safe Schools Code of Conduct - Incidents Involving Fire.
 Safe Schools Code of Conduct - Incidents Involving Students Toward Staff
 Safe Schools Code of Conduct - Intimidation, Harassment, Sexual Harassment, Threats
 Safe Schools Code of Conduct - Lockdown Protocol
 Safe Schools Code of Conduct - Progressive Discipline
 Safe Schools Code of Conduct - Re-Entry for Expelled Students
 Safe Schools Code of Conduct - Respect for the Learning Environment
 Safe Schools Code of Conduct - Review/Appeal of Student Suspensions
 Safe Schools Code of Conduct - Secure Schools Protocol
 Safe Schools Code of Conduct - Student Behaviour: Co-Curricular Events
 Safe Schools Code of Conduct - Student Dress Code/Formal Dress Code/Uniform
 Safe Schools Code of Conduct - Student Expulsions
 Safe Schools Code of Conduct - Student Suspensions
 Safe Schools Code of Conduct - Substance Abuse
 Safe Schools Code of Conduct - Trespassing/Access to School Property
 Safe Schools Code of Conduct - Vandalism/Theft/Extortion/Robbery/Gambling
 Safe Schools Code of Conduct - Weapons
 Safe Schools Code of Conduct - Opening or Closing Exercises
 Safety Patrols
 Smoking on School Property
 Student and Visitor Injury Reporting
 Student Bus Monitors
 Supervision in Schools
 Theft and Vandalism
 Use of Catholic School Facilities / Responsible Person
 Unauthorized access to Board Facilities, Schools and Sites
 Video Surveillance
 Visitors to Schools
 Voluntary Student Accident Insurance
 Websites

Last Updated: 2010-06-21
Print