POLICY:

Anaphylaxis: Students with Life-Threatening Allergies

SECTION:

School Operations

 

SUB-SECTION:

Security/Safety

 

DATE APPROVED:

July 05, 2000

LAST AMENDMENT:

April 14, 2009

POLICY REFERENCES:

POLICY:

  1. The Board shall comply with the Ontario Legislation Bill 3, 2005 (An Act to Protect Anaphylactic Pupils, also known as Sabrina's Law 2005).
  2. The Board acknowledges the need to reduce the risk of exposure to allergens within the school environment.
  3. The Board shall ensure that Principals develop appropriate responses to life-threatening allergies, including:
    1. an information and awareness plan for the school community;
    2. a preventative plan for reducing allergens in the school and/or specifically in the classroom of the affected student(s); and
    3. an emergency response treatment plan for each student with a known life-threatening allergy.
  4. In consultation with parents or guardians of pupils with life-threatening allergies, the Principal shall communicate the appropriate information to the parent community in classes where students have a life-threatening allergy. In cases where there are a significant number of affected students, the communication shall be distributed to the entire school community.
  5. The Principal, in cooperation with the Health and Safety Department, shall ensure that anaphylaxis and epinephrine auto-injector in-service is provided to all school staff annually.
  6. Each Principal of a school shall develop and maintain an individual emergency plan for each pupil who has an anaphylactic allergy. This emergency plan shall be kept in the student's Medical File. The emergency plan shall include:
    1. details of informing school employees and others who may be in direct contact with the pupil;
    2. the type of allergy and allergens;
    3. monitoring and avoidance strategies;
    4. appropriate emergency treatment; and
    5. where medication is kept.

      The appropriate documentation for the emergency plan shall be provided to the Principal no later than one week after the registration of the student at the school or no later than one week after the first day of school.

  7. Each Principal of a school shall develop and maintain a Medical File for each anaphylactic student. The Medical File shall contain:
    1. the current medication(s);
    2. a treatment plan;
    3. a copy of any medical documentation and/or prescription information;
    4. instructions from the pupil's physician or nurse;
    5. a current emergency contact list;
    6. information pertaining to transportation of the student;
    7. a copy of the Anaphylaxis Emergency - Transportation Form, as required;
    8. a copy of the Request and Consent for Administration of Medication Form;
    9. any written communication from the parent or medical professional;
    10. staff reports;
    11. emergency procedure for use of an epinephrine auto-injector;
    12. any other relevant infromation provided to the Principal of a student with life-threatening allergies.

      The Medical File shall be readily accessible to school staff at all times the school is in operation.  The Medical File shall be reviewed annually with the parents or guardian of the pupil at the beginning of the school year or within one week of registration. 

  8. The Principal shall inform the parents or guardian and/or student with life-threatening allergies that it is their responsibility to provide accurate and current information for the Medical File. The Principal shall also ensure that each parent or guardian and/or student registered at the school has been advised in writing that the required documents and information for a student with a life-threatening allergy shall be presented to the Principal within the required time period.
  9. The Board shall recognize that in order to provide a safe and healthy school environment, school staff, parents and students must work closely together to develop and implement guidelines for the school comunity with regard to students with life-threatening allergies.
  10. The Principal shall inform parents and/or students with life-threatening allergies that medical identification should be worn during school hours.

ADMINISTRATIVE PROCEDURES:

  1. SCHOOL
    1. The Principal will follow procedures as set out by the Board's Administering Medication policy.
    2. The parent/guardian/adult student will be responsible for notifying the Principal in writing, on an annual basis, of all necessary and current information regarding the specifics of the allergy, including a written emergency response treatment protocol from the attending physician.
    3. The Principal will maintain a Medical File for each student with life-threatening allergies, and ensure appropriate information is made available to all school personnel.
    4. The Principal will meet with the parents or guardian and/or student to review all documentation in the Medical File and request new or additional information concerning medication or emergency treatment plans be provided. This meeting will be documented by the Principal and parents or guardian and/or student and maintained in the student's Medical File.
    5. The Principal, together with the parent/guardian/adult student and staff, will develop a plan for the management and avoidance of allergens in the school and/or in classes where students have life-threatening allergies. This plan is to follow the Board's "Support Document for Anaphylaxis: Students with Life-Threatening Allergies."
    6. The Principal, together with the parent/guardian/adult student and staff, will develop an emergency response treatment plan that includes the physician's emergency treatment protocol for students with life-threatening allergies, and ensure that all school personnel, including volunteers and replacement personnel, have access to such protocol.
    7. The parent/guardian/adult student will provide to the school the appropriate number of epinephrine auto-injectors as set out by the emergency response treatment plan.
    8. The Principal will provide the General Manager/designate of the Ottawa Student Transportation Authority with three (3) copies of the Anaphylaxis Emergency - Transportation Form for each student before the last school day of September of each school year and update it as changes occur throughout the year. (Reference "Support Document for Anaphylaxis: Students With Life-Threatening Allergies").
  2. TRANSPORTATION
    1. Immediate administration of medication in the form of an epinephrine auto-injector during transportation to and from school by Board and/or authorized transportation service providers will be subject to and performed in accordance with the procedures outlined in the Board's Support Document for Anaphylaxis: Students with Life-Threatening Allergies.
    2. The General Manager/designate of the Ottawa Student Transportation Authority will ensure that each of the carriers provides appropriate personnel with a copy of the Anaphylaxis Emergency - Transportation Form for each student and that drivers are trained on an annual basis for anaphylaxis and the emergency use of epinephrine auto-injectors.
    3. Where transportation has been arranged for special needs children, the Board's Special Education and Student Services Department will be responsible for providing the General Manager/designate of the Ottawa Student Transportation Authority with the appropriate information as stated herein.
    4. Parent(s)or guardian(s)and/or the student will provide epinephrine auto-injector pens and carry the epinephrine auto-injector pens on his/her person as required in the student's Medical File should his/her allergies be severe.
    5. Parents or guardians and/or students and school staff will be responsible for ensuring that medication for students with life-threatening allergies is brought on school field trips and that an emergency response treatment plan is in place as it relates to such field trips.
    6. The General Manager/designate of the Ottawa Student Transportation Authority will maintain a central registry of students with life-threatening allergies.